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Terms and Conditions 


The Terms and Conditions set out below, together with the documents expressly referred to in it, sets out important information about us and the legal terms and conditions on which we sell any of the Products listed on our Website, direct to yourself when you order any Products from our Website. 

The Terms and Conditions will apply to any contract between us for the sale of Products to you (Contract). Please read these Terms and Conditions carefully before ordering any Products from our Website. Please note and understand that by ordering any of our products, you agree to be bound by these Terms and Conditions and the other documents expressly referred to in it. 

Passion Fit Food Ltd reserve the right to change, modify or withdraw the promo code incentives at any time without any prior notice. The details of the scheme are not a contract, nor is it implied to be one. We may amend these Terms & Conditions from time to time. Every time you order Products from us, the Terms & Conditions in force at that time will apply to the Contract between you and us. 

We aim to process all orders, cook, package and dispatch within the guidelines provided. 

Do not consume a product if you have any doubts about whether the product is fit for consumption. Please contact us immediately without attempting to consume the Product. 

You should print a copy of these Terms & Conditions for future reference. 

  1. Information About Us

  2. Our Products

  3. Use of Our Site and Privacy Information

  4. Business Customers

  5. Contract Formation

  6. Allergy Information

  7. Substitutions

  8. Variation of Terms

  9. Consumer Returns & Refunds

  10. Cancellation and Refunds

  11. Promotional Offers, Voucher Codes and Referral Codes

  12. Delivery

  13. Pricing and Delivery Chargers

  14. Payment

  15. Our Liability 

  16. Liability to Business Customers

  17. Events Outside of Our Control

  18. Communications between us

  19. Other Important Terms

  20. Subscriptions


1. Information about us 
  1. We operate the Passion Fit Food Website. We are Passion Fit Food Ltd., a company registered in England and Wales, registration number 12704784, our registered office is: 29-32 Oval Space, Cambridge Heath, E2 9SP, London, UK.  

  2. To contact us, please email

2. Our Products 
  1. The images of the Products on our Website are for illustrative purposes only. Although we have made every effort to display the colours accurately, we cannot guarantee that your computer’s display of the colours accurately reflects the colour of the products. Your products may vary slightly from the displayed images. 

  2. Although we have made every effort to be as accurate as possible as our products are made to order, all sizes, weights, capacity, dimensions, and measurements indicated are approximate values. All the weights are cooked weights. 

  3. The packaging of the Products may vary from that shown in images on our website. However, we put the effort to reflect the exact images on the website. 

  4. All Products shown on our website are subject to availability. 

  5. Under certain circumstances, we reserve the right to substitute certain products which may form part of your order. 

3. Use of our Website and Privacy Information 
  1. We ensure that we abide by applicable laws regarding your personal data. Please see our Privacy and Cookie Policy for more information. 

  2. Please take the time to read these Policies as they include important terms which apply to you.

4. Business Customers 

  1. If you are not a consumer, you confirm that you have the authority to bind any business on whose behalf you use our website to purchase Products. 

  2. These Terms and Conditions and any document expressly referred to in them constitutes the entire agreement between you and us, supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations, and understandings between us, whether written or oral, relating to its subject matter. 

  3. You acknowledge that in entering into this Contract you do not rely on any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in these Terms, or any document expressly referred to them. 

  4. You and Passion Fit Food agree that neither of us shall have any claim for innocent or negligent misstatement based on any statement in this Contract. 

5. Contract Formation between you and us 

  1. Our order process allows you to check and amend any errors before submitting your order to us. Please take the time to read and check your order at each stage of the order process. 

  2. After you place your order, you may infer that your order has been accepted until you are communicated the otherwise.  

  3. We may confirm the order and inform you of it when we receive your order. Acceptance of your order is on delivery of the confirmation email. 

  4. If we are unable to supply you with a Product, for example that the Product is no longer in stock, or not available due to an error in the price on our website as referred to in the clause 13.5. We will inform you of this by email or telephone call and will process this order. If you have already paid for the Products, we will change and credit the meal 

  5. We reserve the right to decline any order for any reason. 

6. Allergy Information 

  1. If you have an allergy, you are responsible for checking our Website before placing an order to ensure that a Product does not contain a relevant allergen to you. If you are not sure, please contact us at All of the packaging for our products is labelled to show any allergen advice, but please note that our Products may contain allergens including, peanuts, eggs, soybeans, fish, crustaceans, lactose, nuts, celery, mustard, sesame and sulphites, lupin and molluscs. 

  2. All Products are packed in a facility that handles nuts. Any severe allergy sufferers should contact us before placing an order. 


​7. Substitutions 

  1. We will always try our best to supply exactly what you have ordered, including the correct protein, carb, vegetable, snack, or breakfast item. We reserve the right to substitute any ingredients that we may not be able to provide and reasonably exchange for a similar item. If you are not happy with any substitution, please contact us at We will not charge you for the incorrect Products (Products that you have not ordered and substituted for those Products which are not acceptable to you). 

​8. Variation of Terms 

  1. We may revise these Terms from time to time. 

  2. Every time that you order Products from us, the Terms in force at that time will apply to the Contract between you and us. 

  3. Whenever we revise these Terms in accordance with clause 6, we will keep you informed and give you notice of this by stating that these Terms have been amended with the relevant date at the top of this page. 

9. Consumer returns and refunds (Applicable to consumers only) 
  1. If any of the goods are not fit for consumption on receipt of delivery, please contact us immediately with a picture of the faults so that we can investigate. You must not consume a product that you believe is not fit for consumption. If you have any doubts, do not attempt to consume the Product and contact us immediately. We will endeavour to reply as a matter of urgency, but if the reply is delayed – please do not consume the Product. If your containers arrive broken or cracked in any way, then please report this to us via email admin@passionfitfood.comwith pictures of the damaged containers and name of the meal. We will then endeavour to send you a replacement with your next delivery or add a credit to your account for the meal. 

  2. Most of the Products on our site are perishable. This means that the right to cancel a Contract does not apply. However, we do understand that sometimes you may need to cancel an order. All cancellations/changes should be made by 24 hours before the delivery date. If you contact us 24 hours before the date that your delivery is due, it may be possible to cancel a scheduled delivery, but charges will apply for anything cancelled after the cut off time. The delivery days are scheduled as Monday, Wednesday and Friday. Your orders will be sent to you in the next immediate delivery day.  

  3. For non-perishable goods, your legal rights to cancel still apply. 

  4. As a consumer, you have legal rights in relation to Products that are faulty or not as described. Advice about your legal rights is available from your local Citizens Advice Bureau or Trading Standard Office. 

  5. If you have returned a Product to us because it is either faulty or not as described, we will refund the cost of such defective Product in full, together with any applicable delivery charges or reasonable costs that you may incur in returning the Product to us. 

  6. You have a legal obligation to keep the products in your possession and to take reasonable care of the Products while they are in your possession.  

  7. Where applicable, refunds will be made to you using the same method and to the same account that was used by yourself to pay for your order. We may have to ask you for card details for refund. 

  8. If upon receipt of your delivery you find that the meals have not reached you in a satisfactory condition then please get in touch as soon as possible to discuss. We will request a picture and a description of the meal. Please notify us within 24 hours of receiving your delivery. 
    We will look into the issue reported with our production team and you will either be offered a replacement meal in your next delivery or credit on your customer account. 
    All credits or meal replacements are made at Passion Fit Food’s discretion. 

10. Cancellation and Refunds 
  1. If we have to cancel an order for Products before they are delivered due to an event outside our control, or the unavailability of stock, we will contact you promptly. If we have to cancel an order in these circumstances and you have made any payment in advance for Products that have not been delivered to you, we will refund these amounts to you as soon as possible. 

11. Promotional Offers/Voucher and Referral codes 
  1. We reserve the right to extend, withdraw or cancel promotional items, special offers or voucher codes, at any time for any reason without notice. All offers are subject to availability and while stocks last. 

  2. Voucher codes can only be used once per order. We may decline to fulfil any order including a bulk purchase of Products on promotion or included in a special offer. Only one code, special, offer or promotional voucher can be used per order. 

  3. You warrant that you are using a voucher code on our site in good faith. If you redeem or attempt to redeem a voucher to which you, or a third party are not entitled, you may be committing a civil or criminal offence. 

  4. If we make a refund for a Product that has been purchased on our site under a promotional offer, the refund will be based on the terms of the promotional price. Your statutory rights are not affected. 

  5. In the event that discount voucher codes are issued, they will have their own terms associated to them. These terms will be explained at the time the code is issued (if the code is issued electronically or physically, i.e. posted/delivered, then the terms will be explained in writing). If you are in receipt of a code that does not work, please contact customer services. If the code fails to work as a result of its individual terms and conditions, then this will be explained to you. 

  6. Any introductory offers are subject to terms and are available as one-off purchases only and we reserve the right not to honour introductory offers at our discretion. 

  7. Passion Fit Food may determine at their discretion the promo codes to be used a certain number of times.  

  8. Voucher codes and referral rewards may only be applied to future orders and may not be exchanged or refunded for cash refunds. Please check if there any time limits to the discount codes and vouchers. This may have a time limit for use. No refunds, exchanges or credit will be given for any portions of any unused voucher codes or referral rewards past the valid time limit of use. 

12. Delivery 
  1. Passion Fit Food will deliver in certain London areas. Passion Fit Food can reject orders if they are requested outside delivery areas. 

  2. Your order will be fulfilled by the estimated delivery date which is likely to be the next immediate delivery date. Unless there is an event outside our control and we are unable to meet the estimated delivery date, you will be informed by ourselves or our authorised delivery carrier. All delivery dates and times are estimated and are not guaranteed. 

  3. Delivery will be completed when we, or our authorised delivery carrier deliver to your nominated address. If no one is available to take delivery, we, or our authorised delivery carrier will follow the instructions as per the order and this will be left in an area that the authorised delivery carrier deems safe. We will also endeavour to follow any delivery instructions you provide but this cannot be guaranteed. 

  4. From the completion of delivery, the Products will be your responsibility. You own the products once we have received payment in full including all applicable delivery charges. 

  5. Unfortunately, we do not deliver to addresses outside of designated London areas. These will be indicated on the website. However, you may place an order from outside the UK for delivery to an address within the designated London areas. 

  6. Delivery times may vary, you may pick the next available estimated delivery date when placing your order. 

  7. If a customer refuses a delivery for whatever reason, the parcel will either be destroyed or automatically returned to the sender. Perishable items cannot be resent and refusing an order should be a last resort. Refunds will not be made for deliveries that are refused by the customer to the delivery company. Any cancellation should be scheduled directly via the customer account or direct to ourselves at admin@passionfitfood.combefore production. 

  8. The customer gives permission for the authorised delivery carrier to leave the parcel in a location deemed safe. This is however up to driver discretion and cannot be guaranteed. 

  9. If the customer is not available at the time of delivery, we will leave your delivery with a neighbour or in a convenient place. 

13. Pricing and Delivery Charges 
  1. The pricing of our Products will be quoted on our site from time to time. We take reasonable care to ensure that the pricing of our Products are correct at the time that the relevant information is entered into our system. However, if we discover that there is an error in the price of the Products that you have ordered, please see clause 13.5. 

  2. Prices for our Products may change from time to time, but changes will not affect any order which we have confirmed with a dispatch confirmation, unless in the event of an error as per clause 13.5 

  3. The price of the Product does not include delivery charges. Our delivery charges are quoted on our site from time to time. 

  4. Our site contains a large number of Products. It is always possible that, despite our reasonable efforts, some of our Products may be incorrectly priced. If we discover an error in the price of the Products you have ordered, we will inform you of this error and we will give you the option of continuing the purchase of the Product at the correct price or cancelling your order. We will not process your order until we have your instructions. If we are unable to contact you using the contact details provided during the order process, we will treat the order as cancelled and notify you in writing. In all circumstances, please note that if the pricing error is obvious, unmistakable and could have reasonably been recognised by yourself as mispricing, we do not have to provide the Products to you at the incorrect (lower price). 

  5. Products, promotions, offer codes and limited time offers can be withdrawn from the Website at any time. Passion Fit Food is not liable to anyone for withdrawing these or for refusing to process an order. 

14. Payment 

Our service is a recurring weekly delivery service and when you sign up to order Products, you are signing up for a rolling weekly contract. This can be cancelled or skipped when there is not already an order in prep for you. 

  1. Payment for the Products and all applicable delivery charges is in advance, and payment will be taken once you place your order. 

  2. All financial transactions are processed by our chosen merchant processor. 

  3. Any credit that is left on inactive accounts for more than 6 months will be removed, please ensure that you request a refund if you no longer wish to use the service. 

  4. If your payment is not processed and you still wish to receive an order for the next delivery date, then you must ensure that you log into your account to process a payment at 9 pm the night before the delivery date. Our system will attempt to collect payment for the next available delivery until the order is cancelled. If you do not wish to be recharged, then please contact us at admin@passionfitfood or cancel your account directly before the recharge is due to be made. 

15. Our Liability 
  1. Except as may be implied by law, in the event of any breach of these Terms and Conditions by the user, our liability is limited to the value of the Products and/or Services we supplied. Under no circumstances shall we be liable for any indirect, incidental, or consequential loss or damage whatsoever. 

  2. We only supply the Products to you for domestic and private use. You agree not to use the Products for any commercial, business or re-sale purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity. You agree to NOT consume the products if for any reason you believe they are not at the right temperature or not fit for consumption. 

  3. We do not in any way exclude or limit our liability for: 

    1. death or personal injury caused by our negligence 

    2. fraud or fraudulent misrepresentation. 

    3. any breach of the terms implied by section 12 of the Sale of Goods Act 1979 (title and quiet possession) 

    4. any breach of the terms implied by sections 13 to 15 of the Sale of Goods Act 1979 (description, satisfactory quality, fitness for purpose and samples); and 

    5. defective products under the Consumer Protection Act 1987 

16. Our Liability to Business Customers (Applicable to consumers only) 
  1. We only supply the Products to you for internal use by your business, and you agree not to use the Product for any re-sale purposes. 

    1. Nothing in these Terms limit or exclude our liability for: 

      1. death or personal injury caused by our negligence 

      2. fraud or fraudulent misrepresentation. 

      3. any breach of the terms implied by section 12 of the Sale of Goods Act 1979 (title and quiet possession) 

      4. any breach of the terms implied by section 13 to 15 of the Sale of Goods Act 1979 (description, satisfactory quality, fitness for purpose and samples); and 

      5. defective products under the Consumer Protection Act 1987 

      3. Subject to clause 16.2 we will under no circumstances whatever be liable to you, whether in contract, tort (Including negligence), breach of statutory duty, or otherwise, arising under or in connection with the contract for: 

      1. any loss of profits, sales, business, or revenue 

      2. loss or corruption of data, information, or software 

      3. loss of goodwill 

    4. any indirect or consequential loss 

    4. Subject to clauses 16.2 and 16.3 our total liability to you in respect of all other losses arising under or on connection with the Contract, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, shall in no circumstances exceed 100% of the price of the products. 

    5. Except as expressly stated in these Terms, we do not give any representation, warranties, or undertakings in relation to the Products. Any representation, condition or warranty which might be implied or incorporated into these Terms by statute, common law or otherwise is excluded to the fullest extent permitted by law. In particular, we will not be responsible for ensuring that the Products are suitable for your purposes. 

17. Events outside our control 
  1. We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under a Contract that is caused by an Event Outside Our Control (defined below). 

  2. An event outside our control means any act, event, omission or accident beyond our reasonable control, including without limitation strikes, lock-outs or other industrial action by third parties, civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war, malicious damage, act of God, fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disasters, compliance with any law or governmental order, rule, regulation or direction, or failure of a utility service or public or private telecommunications networks or impossibility of motor transport or other means of private transport, breakdown of plant or machinery or default of suppliers or subcontractors. 

  3. If an event outside our control takes place that affects the performance of our obligations under a Contract: 

    1. we will contact you as soon as is possible to notify you and 

    2. our obligations under a Contract will be suspended and the time for performance of our obligations will be extended for the duration of the event outside our control. Where the event outside our control affects our delivery of Products to you, we will arrange a new delivery date with you after the event outside our control is over 

18. Communication between us 
  1. When we refer, in these Terms, to “in writing”, this will include email. 

  2. If you are a consumer: 

    1. To cancel a contract in accordance with clause 9, please cancel directly from our order account. If you have any questions relating to your account, please contact us direct. 

    2. If you wish to contact us in writing for any other reason, you can send this to us by email or post to: Passion Fit Food, 29-32 Oval Space, E2 9SP, London, UK. 

  3. If we have to contact you or give you notice in writing, we will do so by email, telephone or by post to the address you provide to us in your order. 

  4. If you are a business: 

    1. Any notice or other communication given by you to us, or by us to you, under or in connection with the Contract shall be in writing and shall be delivered personally, sent by pre-paid first-class post or other next day delivery service, email or posted on our site. 

    2. A notice or other communication shall be deemed to have been received: if delivered personally when left at our registered office; if sent by pre-paid first-class post or other next working day delivery service, at 9.00 am on the second business day after posting; if sent by email, one business day after transmission; or if posted on our site, immediately. 

    3. In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly stamped and placed in the post and, in the case of an email, that such email was sent to the specified email address of the addressees. 

    4. The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action. 

  5. By agreeing to our Terms and Conditions you agree to be contacted directly by Passion Fit Food in the event of failure to adhering to Passion Fit Food's ‘return and re-use policy’. The policy regarding our return and re-use policy includes but is not limited to, ice packs and denim insulation.

19. Other Important Terms 

  1. We may transfer our rights and obligations under a Contract to another organisation, but this will not affect your rights or our obligations under these Terms. You may only transfer your rights or your obligations under these Terms to another person if we agree in writing 

  2. This contract is between you and us. No other person shall have any rights to enforce any of its terms. 

  3. Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful or unenforceable, the remaining paragraphs will remain in full force and effect. 

  4. If we fail to insist that you perform any of your obligations under these Terms, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you and will not mean that you do not have to comply with those obligations. If we do waive a default by you, we will only do so in writing, and that will not mean that we will automatically waive any later default by you. 

  5. If you are a consumer, please note that these Terms are governed by English law. This means a Contract for the purchase of Products through our site and any dispute or claim arising out of or in connection with it will be governed by English law. You and we both agree that the courts of England and Wales will have exclusive jurisdiction. 

  6. If you are a business, a Contract and any dispute or claim arising out of or in connection with it or its subject matter or formation - including non-contractual disputes or claims - shall be governed by and construed in accordance with the law of England and Wales. 

  7. If you are a business, we both irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with a Contract or its subject matter or formation - including non-contractual disputes or claims. 


20. Subscriptions 

We offer a recurring delivery service and when you sign up to order Products, you are signing up for a rolling weekly contract which can be cancelled or skipped when there is not already an order in preparation for you. 

  1. By subscribing to Passion Fit Food you are agreeing to pay recurring periodic subscriptions for an indefinite or defined time until cancellation by you or us, on the subscription’s terms set out in the application form you have completed. 

    1. To cancel your subscription you can log into your account and select the cancel option. This will schedule your cancellation to take place when you have received the week of deliveries you have already paid for. 

    2. If you wish to cancel an order part way through a week, after only receiving one of the two weekly deliveries then please contact us by email at As long as there is not already an order in preparation for you then we will be able to cancel for you and refund the remainder of your payment. You may also request to keep the remaining payment as a credit on your customer account for future orders. 

    3. Upfront payments are non-refundable. Unless otherwise indicated during the order process, payment can be made by any credit or debit card or through an electronic payment account as identified on the order form. Should a payment to Passion Fit Food be requested to be returned to the bank, Passion Fit Food reserve the right to charge you a fee for the returned payment. When you pay for your order by card, Passion Fit Food carry out certain checks which include obtaining authorisation from your card issuer to ensure that you have adequate funds as well as for security reasons. This may involve validating your name, address and other personal information supplied by you during the order process against appropriate 3rd party databases including the card issuer, registered credit reference agencies and fraud prevention agencies. By placing an order with us you are giving us permission to carry out these checks. Payment for the Products and all applicable delivery charges is made in advance. 

    4. Payment will be taken once you place your order. 

    5. When you edit your meal plan within your subscription, there will be changes in your macros and meals pre-populated so please make sure you check them before confirming the changes. 

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